Duty Station: Lion Guardians Amboseli Camp, Kenya
Expected Travel: Monthly travel to Nairobi (1-2 days) during first 6 months
Reporting to: Executive Director & Director of Science
Position Type: Full-time 12 month contract
Level: Part of management team with 4 direct reports
Conditions: Full board, vehicle, incremental leave
Core Duties: Operational administration, camp facilities, operational management and reporting, operations support to Directors and management team.
Closing Date: August 20th (all applications must be in)
First Round Interviews: August 27th in Nairobi
Position Description & Purpose
This is a new position and will play a critical role in the management team to ensure the camp runs smoothly. It is a general operations role with responsibility for procurement, logistics, camp improvements and maintenance as well as ensuring all required standard operating procedures are in place. The operations manager will be a point of reference for the management team when they need support or information about operating procedures, including human resource policies and legal requirements.
This position requires a personable, experienced and highly organized individual with the ability to build consensus, resolve issues and coach others. They will be a process driven, disciplined record keeper with excellent documentation and report writing skills.
The role requires proven experience successfully managing projects in the field in East Africa, managing operations personnel, having full responsibility for field camp maintenance and must be extremely competent in budgeting, finance and procurement processes and tools.
With a strong instinct for effective prioritization, the ideal candidate will have experience and knowledge of social development and conservation sectors in East Africa. They will have excellent English and Kiswahili and have the ability to live and thrive at a remote field-site. They will be qualified to degree level in a relevant management field and have a driving license with excellent off-road driving ability.
Interested candidates should apply via HR@lionguardians.org sending their CV with a cover letter explaining their suitability for the role including details on:
A. approach to personally meeting the challenges of living in a remote and isolated location
B. approach and methodologies to building the capabilities of others
C. Explain the essential components of effective camp operations management and provide examples of the most useful tools you regularly use
Procurement and logistics – planning and coordination
Development of SOPs for camp stock, non-stock, vehicles, ICT, buildings, and other assets
Health and safety (incl. emergency medical procedures / SOPs)
Administration / preparation of HR contract documents
Sourcing and contract management (incl. quotations and reporting to team on performance of contracts) from all 3rd party service providers
Preparing and keeping up-to-date an organisation compliance calendar which includes registration deadlines, license renewal dates, vehicle insurance, legal requirements cycles etc.
Maintaining an up-to-date leave/absence calendar for the whole team
Managing minutes of quarterly senior management meetings
Management and training of facilities team (4)
Responsible for general camp maintenance and project management of camp improvement project
Planning and coordination of all logistics for camp visitors
Maintenance of the Resource and Learning Centre – physical library, photo board, equipment etc.
Management and Reporting:
Operational planning – drafting of annual plan and budget
Management of approved operations budget
Coordination of all travel requirements for the senior management and leadership team (and others, as required) – including quotations, bookings, follow-up support when the team are traveling
Management of the risk log – updating, coordinating the process, scheduling review meetings etc.
Operations Support to Team:
Strengthen capabilities of the facilities team and senior management team relating to new and updated SOPs
Provide advice and guidance to leadership and senior management team on SOPs, HR policies and legal requirement
If you wish to download the job description, please click here.